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Overview
The Faciliator role is on optional-attendance
Role. The Facilitator participates under the authority of the
Head Coach, who delegates some of his authority to the Facilitator.
In general, the Facilitator takes up some of the Head Coach's
authority-- but only that which is specifically delegated by
Head Coach-- and no more.
In general, Facilitator is to avoid taking
up delegated authority to ASK the questions. This is a Task of
the Head Coach role. In general, Head Coach is to delegate this
authority very carefully, if at all.
The Facilitator can occupy a "Parent Manager"
role outside of this meeting, and for hockey programs is a natural
situation.
Facilitator needs to be an expert in understanding
Head Coach Tasks and Roles for a PCT meeting. Facilitators need
to be highly skilled, stay alert,
"keep the process", be a good Boundary manager, and
never answer a question-- just as a Head Coach would do.
Faciliators need to be careful to avoid assisting
or guiding the Parent group in any way. The goal of the PCT meeting
is to
get Coaches and Parents closer in terms of understanding the
team.
To accomplish
this, the PCT meeting is designed to help the Parents organize
around the meeting itself.
For this reason, Parents need to be allowed
to organize around the meeting in their own way. They must be
allowed to
"self organize" around the recurring PCT meeting. This is why
Faciliators need to carefully avoid guiding the Parent group.
Facilitators are delegated specific authority
from the Head Coach, usually to manage the PCT Boundaries and
Ground Rules during the meeting. The meeting is over when the
three
questions are answered by the Parent group, or the meeting duration
has expired. Facilitators need to be the manager of these Boundaries,
and let whatever is going to happen, "happen" within that structure.
For example, if Parents discuss among themselves
a particular question or issue, this must be allowed
to take place. Likewise if that discussion drifts away from the
actual purpose of the meeting, this also needs to be allowed
to take place. When the meeting duration has expired, the meeting
is
over. After a while Parents find out the Ground Rules and Boundaries
are real, and they get organized.
For Facilitators: Tasks
1. Discuss and get absolutely clear on what
authority is being conferred to you by Head Coach before any
meeting you participate in.
2. Act on all the authority specifically conferred
by Head Coach, but no more
3. Honor all Ground Rules (for example: start
and end on time)
For Facilitator: Boundaries
Facilitators attend with the intention of
assisting the head Coach. It is implied that a Facilitator is
typically in attendance only when requested by the Head Coach.
0. Must honor all Ground Rules
1. Must explicitly discuss and understand
in advance of the meeting what authority if any the Head Coach
is conferring.
2. Boundaries for Facilitator are generally
the same as for Head Coach, to the extent Head Coach confers that
authority to Facilitor
to assist in executing the PCT meeting. It is presumed that the
purpose of the Facilitator in attending is to assist Head Coach
in executing the PCT Process. In general, if a Facilitator is
present,
Head
Coach asks questions and receives
answers while
conferring all authority to start meeting, conduct the meeting,
maintain Ground Rules, and end the meeting to the Facilitator. This
is the recommended way to set up a Facilitator
if one is needed.
Acting in the PCT Facilitation Role is an
art form. Facilitators need to be highly skilled, stay alert,
"keep the process", be
a good
Boundary manager,
and never answer a question.
Are you using the PCT Process in
your Youth Sports organization? Please contact
me and tell me more-- I am keenly interested in receiving
a report of your experience with the PCT Process.
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The PCT Meeting